Website Privacy Policy

This Privacy Policy sets forth the standards that the William and Flora Hewlett Foundation (the "Foundation") will follow with regard to all activities undertaken and information provided by visitors to (the "Foundation's website") who apply for grants, subscribe to any of the Foundation's electronic information services, or otherwise affirmatively communicate with the Foundation (all such visitors are referred to in this Privacy Policy as "Users").

Section 1. Information collected

The Foundation collects information about Users of the Foundation's website in order to process grant applications, provide electronic information services, and construct a secure and personalized Internet resource.

The following list includes the different types of information the Foundation collects:

(A) Personal Information

"Personal Information" is information that would allow someone to identify or contact Users, including, for example, Users' names, organizations, addresses, and email addresses. Personal Information does not include aggregated information or information about Users that, by itself, does not permit the identification of individual persons. For example, statistics about how many persons visited the Foundation's website last month is not Personal Information.

(B) Nonpersonally Identifiable Information

"Nonpersonally Identifiable Information" is anonymous information about Users that does not include Users' names or contact information. Examples of such aggregated data would be IP addresses, browser types, and access times. The Foundation may use this information to customize the Foundation's website for Users and may not include or refer to Personal Information, such as Users' email addresses, when using this type of data.

(C) Aggregated Information

"Aggregated Information" refers to information the Foundation gathers by aggregating Nonpersonally Identifiable Information to provide summaries of use of the Foundation's website. The Foundation uses Aggregated Information to show usage patterns and to do such things as negotiate with vendors of Internet services. Such Information is not linked to Users' Personal Information.

Section 2. Personal information the Foundation collects

The Foundation may collect Personal Information when Users:

  • apply for grants or check on the status of grant applications;
  • sign up as subscribers to electronic information services;
  • make changes to their subscriber profile information; or
  • send messages, forms, or other information to the Foundation via email or the Foundation's website.

When Users apply for grants, they must provide the Foundation with such Personal Information as name and title of a contact person, organization name, address, telephone number, fax number, and email address, and a brief statement outlining the organization's need for support.

When Users sign up as subscribers to electronic information services, the Foundation asks for Personal Information, such as email addresses, to allow the Foundation to create Users' accounts, respond to Users' questions, or contact Users regarding their accounts.

[The Foundation's website uses a standard technology called "cookies." Cookies are small pieces of information stored on a User's hard drive and not on the Foundation's website. Cookies allow Users to log in without entering Users' log in information each time Users use the Foundation's website. Cookies help the Foundation understand how subscribers use the Foundation's website, which allows the Foundation to improve and tailor the Foundation's website. Users may not be able to use the Foundation's website if they disable cookies.]

Section 3. Foundation's use of personal information

The Foundation uses Users' Personal Information to process grant applications, to provide electronic information services, to create a secure and personalized service for its Users, and to contact them, if Users expressly consent, regarding updates about the Foundation's website. Users may opt out of receiving mailings from the Foundation at any time by following the instructions in Section 7.

Section 4. Disclosure of personal information

The Foundation shall not disclose Users' Personal Information to third parties without Users' permission. So, for example, the Foundation does not sell Users' email addresses or other Personal Information to mass marketers. The Foundation may disclose Nonpersonally Identifiable Information and Aggregated Information about its Users, but that information does not contain Personal Information. If law enforcement or judicial authorities require the Foundation to provide Personal Information concerning any Users, the Foundation must cooperate with the authorities if their requirement is supported with the necessary legal documentation.

Section 5. Consent

When Users use the Foundation's website, they are using a service provided by the Foundation and therefore agree to be bound by this Privacy Policy. This Privacy Policy addresses only activities connected with the Foundation's servers. Other sites, including those that the Foundation links to and third-party sites or services that the Foundation co-brands, may have their own policies, which the Foundation does not control and are not addressed or controlled by this Privacy Policy.

Section 6. Choices regarding collection, use, and disclosure of personal information

Users may limit the collection and use of different elements of their Personal Information by not participating in those activities in which the Foundation collects Personal Information, as listed in Section 2. Users may choose to discontinue the collection, use, and disclosure of their Personal Information by using the Foundation's website without registering or by discontinuing their use of the Foundation's website altogether.

Please note that if Users provide any information directly to parties other than the Foundation, including sites linked to by the Foundation's Website, different rules may apply to their use or disclosure of the Personal Information Users disclose to them. The Foundation encourages Users to investigate and ask questions before disclosing information to third parties.

Section 7. Correcting, updating, and deleting personal information

Users can access and update their registration information by logging on to the Foundation's website and selecting the [Update function]. The [Update function] allows Users to update their registration information. Users may choose to have their Personal Information deleted by contacting the Foundation (see Section 11 Contact Information).

The Foundation shall provide Users with the opportunity to opt in to receive communications from the Foundation. Once Users opt in, they can discontinue receiving updates about or other information from the Foundation by sending a message to [email address].

Section 8. Security procedures

The Foundation has implemented security measures to protect Users' information from loss, misuse, and alteration.The Foundation uses industry-standard practices, such as encrypted storage and password protection systems, to safeguard the confidentiality of Users' Personal Information.

Section 9. Privacy protection for children

In compliance with the Children's Online Privacy Protection Act, the Foundation shall not knowingly permit persons under the age of 13 to provide Personal Information to the Foundation through the Foundation's website or otherwise. If the Foundation later learns that any User is under the age of 13, the Foundation shall take appropriate steps to remove that User's information from the database and restrict that User's access to the Foundation's website.

Section 10. Notification of changes

If the Foundation decides to use Users' Personal Information in a manner different from that stated at the time of collection, the Foundation shall notify Users via email. Users may choose whether or not the Foundation may use such information in this manner. In addition, if the Foundation makes any material changes in its privacy practices that do not affect Users' information already stored in its database, the Foundation shall post a prominent notice on the Foundation's website notifying Users of the change. In some cases where the Foundation posts such notice, the Foundation may also email Users who have opted to receive communications from the Foundation, notifying them of the changes in the Foundation's privacy practices.

The Foundation believes strongly in respecting the privacy of its Users. The Foundation shall update and amend this statement if and when it is necessary. Please check back often to read the Foundation's most updated and amended statement. Upon posting the amended version, the Foundation shall take reasonable measures, either through email or other electronic medium, to obtain consent from Users to the amended terms. If you have any questions regarding this Privacy Policy, please contact the Foundation (see Section 11 Contact Information).

Section 11. Contact information

The William and Flora Hewlett Foundation
2121 Sand Hill Road
Menlo Park, CA 94025
Telephone: 650-234-4500
Fax: 650-234-4501